Category Archives: Taxes

Summer can bring new energy and opportunities for your small business, and hiring teens or interns for seasonal support can be a smart move. Whether you need help with administrative tasks, a special project, or a surge in customer activity, bringing on young talent requires understanding specific tax responsibilities.

At Lightening the Load, we’re here to guide small business owners through all aspects of employment tax. This blog post will break down the essential tax knowledge for businesses considering summer youth employment.

 

Rob’s weekly tax tip – Paying your children through your business

“Hiring one of your own teenage children can be a great way to save on taxes while teaching them the responsibility of having an allowance – keep reading to learn how this works!

If you need an extra set of hands for some summer projects or just need someone to keep up with basic tasks in the business, hiring one of your kids – whether high school or college – can be a very tax efficient way to move income within the family.

If you pay your son or daughter $15,000 or less, all of their income gets wiped out by the standard deduction. You don’t need to show any actual expenses to claim this deduction on their tax return since everyone automatically receives it. Now, you have just removed $15,000 of taxable income, per employee-child, from your business and your tax return – likely at a much higher tax rate than your kids.

Further, the kids now have earned income which means they can contribute up to $7,000 per year to a Roth IRA. Earnings withdrawn from a Roth IRA in retirement are completely tax free. Also, earnings can be withdrawn tax free up to $10,000 for a 1^st time home purchase if the child has opened the account for at least 5 years. They can also withdraw from the Roth IRA to pay for college expenses – you have options!

For example, you hire your 16-year-old son to help you run your remodeling company, paying him $7,000 per year, so he can max out his yearly Roth IRA contribution. He works for you all through high school and college during the summer. Assuming they can earn around 6.5% per year on the contributions, they will have about $50,000 saved in the Roth IRA when they graduate from college. Since they’ve had the account for more than 5 years, they can use $50,000* as a down payment on a house – right after they graduate from college!”

— Rob Burgess, CPA

*The $50,000 consists of $8,000 earnings and $42,000 principal. Earnings are subject to the $10,000 limit; principal investment can always be withdrawn tax free.

 

Employee vs. Independent Contractor: A Crucial Tax Classification

Before extending an offer, accurately classifying your summer help is paramount. The IRS has specific rules to determine if someone is an employee or an independent contractor for tax purposes, primarily focusing on the level of control your business has over the work performed.

• Employee: If your business dictates what tasks are done, how they are executed, and where the workers are to report on a daily basis, the individual is likely an employee. This classification generally triggers payroll tax obligations for your business.
• Independent Contractor: If your business only controls the result of the work, and the individual controls how they achieve that result, they might be an independent contractor. Your tax responsibilities are significantly different in this scenario (e.g., issuing Form 1099-NEC if payments meet the threshold of $600).

Understanding Payroll Tax Responsibilities for Employees

If the teen or intern is classified as an employee, your business, as the employer, will have specific payroll tax obligations:

• Social Security and Medicare Taxes (FICA): Your business is generally responsible for withholding a portion of these taxes from the employee’s wages and paying a matching employer portion.
• Federal Unemployment Tax (FUTA): Your business may also need to pay federal unemployment tax, which contributes to state unemployment compensation funds. This is solely an employer-paid tax.
• State Unemployment Tax (SUTA): Most states also have their own unemployment tax, which businesses must pay.

Important Tax Forms to Handle for Employees

When hiring an employee, several tax forms are essential for your business:

• Form W-4, Employee’s Withholding Certificate: The employee completes this form to inform your business how much federal income tax to withhold from their pay.
• Form I-9, Employment Eligibility Verification: This form verifies the employee’s identity and eligibility to work in the U.S. (Crucial for all new hires, though not a tax form itself).
• Form W-2, Wage and Tax Statement: At the end of the year, your business must provide each employee with a Form W-2, reporting their total wages and taxes withheld. A copy is also sent to the Social Security Administration.

Special Tax Considerations When Hiring Minors

While general payroll tax rules apply to minors, there are specific exemptions that can affect your business’s tax liability:

• Exemptions from FICA Taxes: If your business is a sole proprietorship or a partnership where each partner is a parent, and you hire your own child under age 18, their wages may be exempt from Social Security and Medicare taxes.
• Federal Unemployment Tax (FUTA) Exemption: Wages paid to your child under age 21 for services performed in your business (again, if it’s a sole proprietorship or partnership where each partner is a parent) are exempt from FUTA.
• State Unemployment Tax: State unemployment tax exemptions for hiring minors (especially family members) vary, so it’s important to check your specific state’s rules.
• Income Tax Withholding: Generally, federal income tax must still be withheld from a minor’s wages based on their Form W-4.

Maintaining Accurate Records is Key

Proper record-keeping is vital for tax compliance. Your business should keep detailed records of:

• Employee wages paid
• Dates of employment
• Hours worked
• All taxes withheld and paid
• Completed Forms W-4 and I-9

These records are crucial for accurate tax reporting, verifying deductions, and in case of any review by tax authorities.

Streamline Your Summer Hiring Tax Tasks

Hiring teens or interns can be a great asset to your small business. Understanding and fulfilling your tax responsibilities as an employer from the outset is key to a smooth and compliant summer.

At Lightening the Load, we’re your steadfast partners, accompanying you through every tax season and helping you navigate complex tax matters. Let us help your business understand and manage the tax impact of your summer hiring.

Let us lighten your load.

 

Summer is a time for relaxation, but it’s also a perfect opportunity to take a proactive look at your tax standing. Before the busy final months of the year sneak up, a mid-year tax review can help you assess your tax situation and make adjustments as needed.

At Lightening the Load, we believe that consistent tax awareness leads to smoother tax seasons. This blog post will guide individuals and couples on what to review this summer to prepare for next year’s tax filing.

Key Areas to Review This Summer

Several life changes during the first half of the year can impact your tax obligations. Consider reviewing these points:

• Changes in Income:
  • Have you or your partner started a new job or taken on a new role with a different income?
  • Did you, or will you, receive a raise this year at work?
  • Did you start a side business that generates income?
  • Do you expect to receive a large bonus towards the end of the year?
  • We can review your pay stubs to ensure current withholdings are aligned with your year-to-date earnings.
• Family Status Changes:
  • Did you get married or divorced? Your filing status is directly affected by these changes.
  • Did you welcome a new baby, adopt a child, or gain a new dependent? These additions can open up new tax credits.
• Major Life Events:
  • Did you sell a home? You may be able to exclude the total gain on the sale from income taxes depending on the amount.
  • Did you incur significant medical expenses? These may be deductible on your tax return.
  • Did you have education-related expenses? Certain expenses may qualify for tax credits.

Actionable Steps for Your Mid-Year Tax Review

1. Check Your Withholding: Review your W-4 forms with your employers. If your income or family situation has changed, adjusting your withholding now can help prevent underpayment penalties or a surprisingly large tax bill next spring.
2. Review Potential Deductions and Credits: Look at your records for the first half of the year. Did you make any large charitable contributions? Incur substantial medical costs? Keep track of all potential deductible expenses and eligibility for tax credits.
3. Plan for Estimated Taxes (If Applicable): If you have income not subject to withholding (like income from a side business or certain contract work), consider your estimated tax obligations. Planning now can help you avoid a large tax bill and penalties at year-end.

Benefits of Your Mid-Year Tax Check-In

Taking the time for a mid-year tax review offers several advantages:

• Avoid Surprises: Prevent unexpected tax bills or smaller refunds than anticipated.
• Optimize Your Tax Position: Ensure you’re taking advantage of all eligible deductions and credits.
• Reduce Stress: Spreading out your tax preparation efforts makes the overall process much more manageable.

Prepare for a Smoother Tax Season

Don’t let tax planning wait until the last minute. A mid-year check-in is a smart way for individuals and couples to proactively manage their tax situation. At Lightening the Load, we’re here to support you in navigating your tax journey year-round.

Let us lighten your load.

 

As a small business owner, you’re always looking for ways to reduce your tax liability and keep more of your hard-earned money. One of the most effective ways to do this is by maximizing your deductions.

At Lightening the Load, we believe that understanding and utilizing deductions is crucial for small business success. This blog post will explore the power of deductions and provide you with strategies to maximize your tax savings.

Why Deductions Matter

Deductions are legitimate expenses that you can subtract from your business’s income to reduce your taxable income. By lowering your taxable income, you ultimately lower the amount of taxes you owe. This can result in significant tax savings and free up more funds to reinvest in your business.

Common Small Business Deductions

Here are some of the most common deductions that small businesses can take:

• Home Office Expenses: If you use a portion of your home for business, you might be able to deduct expenses related to that space, such as rent, utilities, and depreciation.
• Vehicle Expenses: If you use your vehicle for business purposes, you can deduct expenses related to mileage, gas, repairs, and insurance.
• Office Supplies: Deduct the cost of office supplies, such as stationery, printer ink, and postage.
• Travel Expenses: If you travel for business, you can deduct expenses related to transportation, lodging, and meals.
• Employee Salaries and Benefits: Deduct salaries, wages, and benefits paid to your employees.
• Depreciation: If you purchase equipment or other assets for your business, you can deduct a portion of the cost each year through depreciation.
• Advertising and Marketing: Deduct expenses related to advertising and marketing your business.

Record-Keeping is Key

To claim deductions, you’ll need to maintain accurate and organized records of your expenses. This includes keeping receipts, invoices, and other documentation to support your deductions.

Don’t Overlook These Deductions

In addition to the common deductions listed above, there are many other potential deductions that small businesses might overlook. These include deductions for:

• Education and Training: Expenses related to education and training that improve your business skills or those of your employees.
• Professional Fees: Fees paid to professionals, such as lawyers, accountants, and consultants.
• Insurance Premiums: Premiums paid for business insurance, such as liability insurance or property insurance.

Seek Professional Guidance

Tax laws are complex and constantly evolving. To ensure you’re maximizing your deductions and taking advantage of all available tax benefits, consider consulting with a tax professional. They can provide expert guidance and help you develop a tax planning strategy that aligns with your business goals.

Unlock the Power of Deductions

By understanding and utilizing deductions effectively, you can significantly reduce your tax liability and free up more resources to invest in your business’s growth. At Lightening the Load, we’re here to support your small business with expert tax advice and personalized solutions. Let us help you unlock the power of deductions and maximize your tax savings.

Let us lighten your load.

If you’re a small business owner, you might be familiar with the term “quarterly tax payments.” But what exactly are they, and why are they important?

At Lightening the Load, we believe in empowering small business owners with tax knowledge. This blog post will break down the essentials of quarterly tax payments and provide you with the information you need to stay on track with your obligations.

Who Needs to Make Quarterly Tax Payments?

Generally, you’re required to make quarterly tax payments if you expect to owe $1,000 or more in taxes when you file your return. This typically applies to:

• Self-Employed Individuals: If you’re self-employed, a freelancer, or an independent contractor, you’ll likely need to make quarterly payments.
• Small Business Owners: If your business structure is a sole proprietorship, partnership, LLC, or S corporation, you might also need to pay quarterly taxes.

Why Pay Taxes Quarterly?

The U.S. tax system operates on a pay-as-you-go basis. This means you’re expected to pay taxes on your income as you earn it throughout the year, rather than waiting until the end of the year to pay a lump sum. Quarterly tax payments help you:

• Avoid a Large Tax Bill: By paying taxes throughout the year, you can avoid a hefty tax bill when you file your return.
• Prevent Penalties: Failing to make quarterly payments or underpaying can result in penalties.

How to Calculate Quarterly Tax Payments

Calculating your estimated quarterly tax payments can seem complex, but there are resources available to help you:

• Previous Year’s Return: A common method is to base your estimated payments on your previous year’s tax return.
• IRS Worksheets: The IRS provides worksheets and instructions to help you calculate your estimated taxes.
• Tax Professionals: If you’re unsure about how to calculate your payments, consult with a tax professional.

How to Make Quarterly Tax Payments

The IRS offers several convenient ways to make quarterly tax payments:

• IRS Direct Pay: Pay directly from your bank account through the IRS website or the IRS2Go mobile app.
• Electronic Funds Transfer (EFTPS): Make secure tax payments online or by phone using the Electronic Federal Tax Payment System (EFTPS).
• Mail: Mail a check or money order with a payment voucher to the address listed on the voucher.

Consequences of Not Paying Quarterly

If you fail to make quarterly tax payments or underpay, you might face penalties. These penalties can be significant, so it’s crucial to stay on track with your payments.

Stay on Top of Your Quarterly Taxes

Quarterly tax payments are an essential part of tax compliance for many small business owners. By understanding the requirements, calculating your payments accurately, and making timely payments, you can avoid penalties and maintain a healthy tax status.

At Lightening the Load, we’re here to support your small business with expert tax advice and guidance. Let us help you navigate the world of quarterly tax payments and ensure you’re always in compliance.

Let us lighten your load.

Change is inevitable in the business world. Whether you’re expanding your operations, restructuring your company, or adapting to new market trends, these changes can have significant implications for your taxes.

At Lightening the Load, we believe in empowering small business owners with tax knowledge. This blog post will explore how various business changes can affect your tax preparation and provide you with the information you need to navigate these changes smoothly.

Types of Business Changes and Their Tax Implications

• Business Structure:
  • Sole Proprietorship to LLC or S Corporation: Changing your business structure can affect your tax filing requirements, liability, and potential deductions.
  • Partnership to Corporation: This type of change can have significant tax implications, including how income is taxed and how self-employment taxes are calculated.
• Location:
  • Relocating: Moving your business to a new state or city can impact your state and local tax obligations, as well as potential tax incentives or credits.
• Employees:
  • Hiring: Hiring employees means you’ll need to withhold payroll taxes, file employment tax returns, and potentially offer employee benefits, all of which have tax implications.
  • Layoffs: Layoffs can affect your tax liability and may require adjustments to your estimated tax payments.
• Equipment:
  • Purchasing: Buying new equipment can allow for depreciation deductions, impacting your taxable income.
  • Selling: Selling equipment might result in capital gains or losses, which need to be reported on your tax return.
• Adding/Eliminating Services or Products:
  • Expanding: Expanding your offerings can affect your income and expenses, potentially leading to changes in your tax liability and estimated tax payments.
  • Downsizing: Reducing your services or products might impact your deductions and tax credits.

Stay Informed and Seek Professional Advice

Tax laws are complex and vary depending on the nature of your business and the specific changes you make. It’s crucial to stay informed about the tax implications of any business changes you’re considering or implementing.

Consulting with a tax professional can provide valuable guidance and help you navigate the complexities of business change and tax preparation. They can help you understand your obligations, maximize deductions, and ensure you’re in compliance with all tax laws.

Navigate Business Changes with Confidence

At Lightening the Load, we’re here to support your small business through every transition. We can help you understand the tax implications of business changes, adjust your tax strategy accordingly, and ensure a smooth and successful tax season.

Let us lighten your load.